Alumni leaders must follow and adhere to the policies and procedures of the IU Alumni Association. We have included links to these documents for your convenience below. Please contact your IUAA liaison if you have any questions or need more information.
Policies & Forms
Code of Ethics and Standards of Conduct
Standards and procedures governing ethical behavior while representing IUAA and IU.
Drawings, gaming, prizes, awards, and gifts
What can and cannot be done. Plus, definitions and information about tax procedures on items of varying dollar amounts.
Food and Alcohol Sales, Serving, and Conduct Policy
A framework for the sale and/or serving of food and alcohol at alumni events and to maintain proper insurance protection coverage for all alumni events.
Third-party events and events with alcohol
Restrictions on promoting third-party events and events with alcohol.
Scheduling sensitivity regarding religious holidays and other potential conflicts.
Signatory authority policy
Authority to sign contracts/agreements, banking accounts, investment accounts, and/or transfer of funds.
Sponsorship and business promotion
Definitions and procedures for handling sponsorships. Plus, what may and may not be promised in return for a sponsorship.
Chapter policy for promotion inquiries
Applies to IUAA chapters who are contacted by individuals and/or businesses to promote a product or service.
Access to donor and alumni data
A must-read for alumni leaders requesting alumni data to conduct official IUAA business. Also, complete the Agreement for the Protection of Proprietary Information form before data is shared.
Governance and honors
IUAA's Trustee Election guidelines
The IUAA, its employees, and volunteers of recognized alumni groups must take great care to remain neutral in the Trustee Election process.
Honorary alumni designation policy
The criteria and procedures for nominating someone for this honor who has not earned an IU degree and does not qualify for an honorary degree.
IU Athletic Ticket Purchase Policy
Appropriate usage for athletic tickets purchased by Chartered Alumni Communities.
Use of allocation funds
What allocations can and cannot be used for.
Geographic Chapter Bank Account Policy
How to open, manage, report, and use Chapter Bank Accounts.
Event Contact Data Form template
Use this form to request the Event Contact Data Form template directly from your liaison, along with instructions on how to send this information back to IUAA for updating the information you’ve gathered.
Agreement for the protection of proprietary information
All alumni volunteers requesting alumni data must complete this form before the data request is submitted.
Winter College Faculty Recommendation
Recommend a faculty member to teach at Winter College.
Geographic Chapter Bank Account Agreement
Agreement regarding the use and operation of a Geographic Chapter Bank Account